Date…

Name (Or designation),

Institute/Company name…

Institute/Company Address…

Sub: Apologize for cancellation of meeting

Respected Shareholders,

It is to inform you that the meeting we were going to have has been canceled due to several reasons including that the company has a meeting with (a company name), at the time when we had scheduled to have met with you. (show actual problem and situation). And that meeting is a very important one as they are going to talk to us about a contract to which is likely to be accepted by them, which will be very profitable to us.

I apologize for the inconvenience you will suffer in the cancellation of the meeting but the thing is that company will get a lot of benefits if that contract gets accepted and as we are all here for the betterment of the company. I hope you understand.

Thanks,

Name…

Director Company,

Signature…

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